School Administrator

  • Kelburn
  • Permanent
  • Mon Jun 20 02:08:26 2022
  • 4111

  • Do you have outstanding people and communication skills including the ability to adjust to different audiences?
  • Are you good at problem solving in a timely, courteous, and proactive manner?
  • Do you see yourself as a customer-focused individual with strong attention to detail?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a School Administrator, in the School of Social and Cultural Studies admin team, with a full-time permanent contract. The person in this role will be responsible for developing very good relationships with our postgrad students and support their community in our School. Further, the School Administrator will work with the rest of the Team to assist the programmes in their administrative tasks.

Key Responsibilities:

  • Provide accurate and timely information and advice to staff and students
  • Ensure active support for all course-related work, including course outlines, tutorial organisation, tutor contracts, assignment handling, grade entry, etc.
  • Act as the first point of contact for all postgraduate students.
  • Assisting with the Postgraduate Symposium and other relevant activities.

Ō pūmanawa - About you

You will be a motivated, people-focused individual who can take the initiative, provide excellent administration compliance and has an approachable attitude.

You will thrive in this role with an excellent manner with people, an ability to influence and manage conflict, attention to detail, and strong self-management skills.

You will be a natural relationship builder, who relishes working autonomously as well as contributing positively to a highly experienced team. You will need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff. You will have an ability to remain calm under pressure and thrive working with a diverse range of students and staff.

Key Requirements:

  • Experience in customer service and/or office administration, providing administrative services in a busy office.
  • Outstanding people and communication skills including the ability to adjust to different audiences.
  • Ability to build strong working relationships with a variety of staff and students.
  • Capability to work as part of a team as well as having individual responsibilities.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast-paced, likes sharing ideas, and working in a collaborative style. We offer you flexible working arrangements, learning & development programs for Te reo Māori, and job-sharing options. This is a fantastic opportunity for someone who wants to develop their admin skills and progress further in the professional University sector.

Role Description

This role, (or some of the work of this role that may be performed in this role) is covered by a Government Public Health Response Order, meaning that such work must be done by a person vaccinated against COVID-19.

Close Date for Vacancy: 12th of July 2022.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with School Manager, Barbara Fuchs (04 462 5266, barbara.fuchs@vuw.ac.nz ). But applicants should follow all steps listed below.

Important - Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand: https://www.immigration.govt.nz/about-us/covid-19

Download and complete the University Application Form.

Click Apply Now Button at the base of the advert, follow the process to enter your contact details and add your CV in the online form.

Please include a cover letter in your application, telling us why you’re a great fit for this position then email the completed application form, cover letter and any other supporting documentation to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.