Institute Administrator (Gracefield)

  • Gracefield
  • Permanent
  • Thu Jun 23 00:56:58 2022
  • 4434

  • Are you looking for a administrative role based in Gracefield, Lower Hutt?
  • Do you have experience undertaking financial processing tasks such as purchasing and receipting?
  • Have you got effective people skills and the ability to work with a wide variety of tasks and deadlines?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a full-time Administrator to join the Ferrier Research Institute based in Gracefield Lower Hutt.

The Institute undertakes chemistry and biochemistry projects focussed on improving the world we live in, mostly through health applications. Approximately 70 professional scientists and graduate students make up our dedicated research group. The admin team is highly valued by the wider organisation as our role contributes significantly to delivering on this mission. We are a diverse group who thrive on variety, teamwork and camaraderie.

We offer a great work environment, good employee benefits, and flexibility in working hours and location. It’s a fun and supportive team.

Key Responsibilities: 

  • Provide general administrative support to the Ferrier Research Institute including managing stock levels for general consumables.
  • Undertake financial processing tasks (eg. Purchasing, receipting in the finance system), and maintain excellent relationships with suppliers.
  • Assist Institute Manager with onboarding new staff, co-ordinating events and training.
  • Ability to work as part of a team.

Ō pūmanawa - About you

You will be a self-motivated, flexible and organised individual who can develop and maintain good working relationships with all staff in the Ferrier Research Institute and the wider University. 

You will have the ability to work independently as well as part of a team.

This role is interesting, challenging, and rewarding for an individual with a good attitude and motivation.

The Administrator will report day to day to the Institute Manager. The role will also work closely with the Institute Director, Deputy Director, members of the leadership team, Institute Administrators, as well as stakeholders outside of the Institute.

Key Requirements: 

  • Effective people skills.
  • Ability to work in a dynamic environment with a wide variety of tasks and deadlines.
  • Ability to manage own workload.
  • Previous office and administration experience would be an advantage, but not necessary.
  • Full NZ Drivers licence.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Ditch the commute and enjoy the free parking and fresh air of the Gracefield Innovation Quarter.

This team takes pride in providing a friendly, collegial and supportive working environment. We offer you flexible working arrangements, plenty of learning and development opportunities and the chance to put your admin skills to good use in an Institute that is making a difference in the world.

Role description

Close Date for Vacancy: 15 July 2022

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with (Kathryn Beare, Institute Manager, Ferrier Research Institute (Kathryn.Beare@vuw.ac.nz). But applicants should follow all steps listed below. 

Important - Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand: https://www.immigration.govt.nz/about-us/covid-19

Download and complete the  University Application Form. 

Click Apply Now Button at the base of the advert, follow the process to enter your contact details and add your CV in the online form. 

Please include a cover letter in your application, telling us why you’re a great fit for this position then email the completed application form, cover letter and any other supporting documentation to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.