• Pipitea
  • Permanent
  • Wed Sep 21 20:55:41 2022
  • 4827

  • Do you have experience in administrative roles?
  • Are you able to deliver work with a high standard of accuracy?
  • Do you have proven experience and understanding of client service?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Kura Ohaoha Pūtea – The School of Economics and Finance has an exciting and challenging permanent opportunity for an Administrator position. It is a great opportunity for someone with passion, drive and keen to take initiative to add value to our School. Being located close to the Railway Station in vibrant Wellington CBD makes the location ideal for our staff and nothing beats a lunch time walk along the waterfront.

The Administrator will be responsible for providing a wide range of administrative services to support the School and the delivery of its academic programmes and contributing to the School achieving its strategic goals in a front-line role.

Ō pūmanawa - About you

You will be a motivated, professional and enthusiastic, client-focused individual who can take the initiative and provide quality operational and administrative support to the School, its undergraduate and postgraduate programmes, its students and its academic staff.

You will thrive in this role by having the ability to relate to a wide range of people and to work effectively as a member of a busy team, as well as having strong attention to detail and accuracy, and excellent self-management skills. This role requires excellent communication and organisational skills, and the ability to use technology effectively and efficiently.

You will be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team. You will need effective time management and forward planning to balance meeting deadlines and to maintain a high standard of service to both students and staff. You will also have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders.

Key Requirements:

  • Demonstrate experience in administrative roles.
  • Proven organisational skills.
  • Proven experience and understanding of client service.
  • Proven ability to deliver work with a high standard of accuracy.
  • Demonstrated strong written and oral communication skills.
  • Knowledge of relevant software packages (such as Microsoft Word, Excel, Outlook, Sharepoint and PowerPoint) at least to an intermediate level and demonstrable ability to quickly learn and become familiar with organisation specific software packages.
  • Capability to work as part of a team as well as manage individual responsibilities.
  • Experience in the tertiary sector and experience in working with online learning platforms would be an advantage.
  • Minute taking experience (desirable)

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast-paced, likes sharing ideas and works in a collaborative style to develop innovative solutions. The team also prides on a friendly, collegial, and supportive working environment. The team works closely to provide excellent customer service to both our academics and students. This is your chance to join a strong team in making the difference.

Role Description

Close Date for Vacancy: 5:00pm, Sunday 9 October 2022
Vacancy: 4827 – SEF1034

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Francine McGee, email:; phone: (04) 463 5818. But applicants should follow all steps listed below.

Important - Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand:

Download and complete the University Application Form.

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).

Click Apply Now Button at the base of the advert. Follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you have any issues uploading your application, please email the completed application form, cover letter and CV to stating the reference number and position title from the advert in the subject line.