Post Graduate Administrator

  • Te Aro
  • Permanent
  • Wed Aug 30 20:06:30 2023
  • 6692

  • Are you an experienced Administrator with the ability to work to deadlines?
  • Do you want a part-time role where you can support students and academic staff?
  • Have you got excellent organisation and communication skills whilst ensuring accurate recordkeeping?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Post Graduate Administrator to join the School of Design Innovation. This is a permanent, part-time position (0.6FTE) and calls for a well-organised and efficient administrator with excellent people skills and attention to detail. The role is responsible for all administration related to our Masters and PhD students and involves supporting the students and academic staff, and liaising with other areas in the University such as the Faculty of Graduate Research.

Key Responsiblities:

  • All administration related to postgraduate programme including maintaining all student records, progress reports, research proposals, and reviews.
  • Scheduling student workshops and reviews, organising speakers, and catering as required.
  • Liaising with ITS and Faculty Technical Operations teams to ensure all requirements of the University Minimum Resources Agreement are met for students.
  • Schedule and manage Master’s examinations.
  • Co-ordinate the move from Provisional to Full Registration for PhD students.
  • Liaison with Faculty of Graduate Research and other areas of University as needed.
  • Orientation sessions for new postgraduate students.
  • Ensuring all School policies and processes are in line with the University Master’s Regulations.
  • Providing administrative support for targeted School postgraduate events such as the Postgraduate Information events.
  • Administrative support for the School Research Committee including preparing monthly meeting Agendas, minutes, and follow-up; distribution of documents to committee members, collating of member feedback, and follow up as required.
  • Supporting and attending postgraduate information, retention, and recruitment events within SoDI, WFADI and the wider University.

Ō pūmanawa - About you

You will need to be comfortable working with a wide range of people including staff and students from the School of Design Innovation, and staff from the Wellington Faculty of Architecture and Design Innovation, and across the wider University, along with external contacts and collaborators. You will have very good self-management skills and will also enjoy being part of a team in a fast-growing and often changeable environment. Excellent organisation and communication skills are key to this role along the ability to work to deadlines and ensure accurate recordkeeping.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Victoria University's Faculty of Architecture and Design, Te Wahanga Waihanga-Hoahoa, is a unique and leading centre of design and architecture in New Zealand. The Faculty's facilities are widely acknowledged as some of the best in Australasia. The Faculty is based in a radically remodelled former cargo building, which is an award-winning landmark in central Wellington.

The mission of the School of Design Innovation is to enhance teaching, learning, research, and creative activities across the design disciplines whilst enabling each discipline to retain its distinctive focus. Studio-centred, the School engages with a wide range of ideas and issues relating to the understanding, creation, and production of material and visual culture, and supports both professional and academic viewpoints as they reflect, embody, and contribute to enhancing the quality of life of our communities.

Role Description

Close Date for Vacancy: 29 September 2023

Unfortunately, applications from those without the right to work in New Zealand cannot be considered.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Nan O’Sullivan ( But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form.

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).

Click Apply Now Button at the base of the advert. Follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you have any issues uploading your application, please email the completed application form, cover letter and CV to stating the reference number and position title from the advert in the subject line.