Senior Administrator

• Are you proficient with technology and capable of using administration systems and applications to achieve a high standard of co-ordination and accuracy?
• Do you have experience in grants and research administration and want to contribute to the development of research strategies and proposals?
• Can you quickly form effective working relationships in a diverse and dynamic environment, with multiple stakeholders?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Senior Administrator in a fixed-term part-time role for 24 months. The role will be primarily responsible to the holder of the Chair in Complexity Science but will also occasionally work with the Pou Hautū - School Manager of the Te Kura Tiaki, Whakawhiti Kōrero - School of Information Management. The role performs a key administration and co-ordination function to assist the Chair to effectively deliver strategic goals and objectives, focused on establishing a research entity at the university that is nationally and internationally recognised for its pioneering work in complexity science.

Key Responsibilities:

• Responsive, proactive, high-quality administration and project support for the Chair.
• Horizon scanning for funding opportunities and assistance in preparing funding applications.
• Stakeholder management to foster relationships to the public and private sector.
• Grants and finance administration, including associated contracts and scholarships.
• Events coordination and assistance.

Ō pūmanawa - About you

You will be a customer-focused individual who loves being proactive, tackling new projects, and solving problems across a range of administration areas. You also like to contribute to the development of research strategies and proposals, can take the initiative, and have an excellent approach to building relationships with diverse people.

You are a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team. You have effective time and self-management skills and are able to anticipate and meet deadlines. A growth mindset and the ability to remain calm under pressure are natural qualities.

Key Requirements:

• Experience in delivering grant and research administration services, preferably in a tertiary environment.
• Excellent self-management and experience as part of a high performing team operating in a dynamic context.
• Ability to build strong working relationships with a variety of stakeholders, and to adjust to different audiences.
• Ability to use technology effectively and efficiently, including a wide variety of software.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

This is a fantastic opportunity for someone interested in science and innovation who wants to be part of a pioneering research group, with the potential for transformative social and technological change. Our team is fast-paced, diverse and collaborative, and the role is busy, challenging, extremely rewarding, and interesting for the individual with the right temperament. We offer you flexible working arrangements, learning & development programs, and an inspiring workplace due to the breadth and range of resources that Te Herenga Waka provides.

Role Description

Close Date for Vacancy: 15 May 2024. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Professor Markus Luczak-Roesch, Chair in Complexity Science (markus.luczak-roesch@vuw.ac.nz, (04)463-5878). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Senior Administrator, #1315). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.