Facilities Operations Coordinator

• Are you skilled at working within financial, quality, and ethical parameters?
• Do you have experience in client relationship management and procurement?
• Have you got strong organisational, time-management, and self-management abilities?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Facilities Operations Coordinator on a permanent, full-time basis. The Facilities Operations Coordinator coordinates and facilitates administrative support and operational logistics for facilities related activities and initiatives.

Key responsibilities:

• Play a key role in assisting with the daily operations of academic and university accommodation facilities to ensure smooth and efficient functioning.
• Proactively monitor building systems within Property Services, ensuring optimal facility operation, including temperature regulation and quick resolution of non-critical alerts.
• Promptly and accurately handle purchase orders in response to requests from Mata Awhinuku - Facilities Managers, ensuring efficient and timely processing.
• Assist Mata Awhinuku - Facilities Managers in obtaining competitive quotes to secure efficient procurement and cost-effective solutions that align with operational and budgetary requirements.
• Assist Mata Awhinuku - Facilities Managers by coordinating the necessary permits for maintenance activities and events.
• Efficiently manage both physical and electronic documentation systems, ensuring accuracy, compliance, and easy access for audits, inspections, and legal requirements.

Ō pūmanawa - About you

Candidates should be skilled at working within financial, quality, and ethical parameters, with experience in client relationship management and procurement.

Key requirements:

• Proficiency in MS Office.
• Strong organisational, time-management, and self-management skills.
• The ability to work effectively in a team.
• Able to manage multiple tasks efficiently.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Join our team and thrive in a dynamic, fast-paced environment where every day brings new opportunities for growth and development. In the Property Services function, you’ll be at the heart of managing and enhancing the University’s facilities. From campus planning and property maintenance to overseeing essential services like utilities and cleaning, you’ll play a key role in shaping a vibrant campus experience. If you’re ready to make a real impact and advance your career in a supportive and evolving setting, we’d love to hear from you.

There are many benefits to working at Te Herenga Waka - Victoria University of Wellington, including being part of New Zealand’s top research university.

Role Description - Click here to see further information, including salary.

Close Date for Vacancy: 22 September 2024. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Andre Kilian (+64 27 563 9473). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, (Facilities Operations Coordinator, #1897). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter, and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.