Digital Solutions Procurement Specialist

  • Kelburn
  • Permanent
  • Tue Mar 23 22:28:24 2021
  • 1064

  • Permanent, part-time opportunity, based at Kelburn campus
  • Are you excited about taking on new challenges in a fast-paced, stimulating workplace while maintaining an effective work/life balance?
  • Do you yearn for a role that matters, where the work you do contributes to the success of our Students and Academics?

Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.


Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Procurement Specialist to join the Digital Solutions Procurement Team on a part-time, permanent basis. The role will be responsible for the purchasing of IT equipment and software, managing financial transactions and IT contracts, and supporting the administration of IT services.

Key responsibilities:

  • Independently manage the purchasing of IT hardware and software assets
  • Assist the DS Procurement Manager with tender processes in accordance with the University’s procurement policy and procedures to ensure the University operates in a fair and appropriate manner with vendors and makes effective purchasing decisions
  • Look for efficiency and service gains across the DS procurement area

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who can take the initiative and provide excellent administration and guidance on all Digital Solutions procurement processes.

You will thrive in this role with an excellent manner with people, strong attention to detail, and self-management skills.

Key Requirements: 

  • Knowledge of purchasing practices and procedures within the tertiary or public sector environment
  • Sound general knowledge of computing, IT terminology and the IT market and industry
  • Experience in the administration of contracts and agreements
  • Commercial acumen and background
  • Knowledge of Service Level Agreements including appropriate reporting
  • Experience in client relationship management, including both internal clients and external vendors
  • Negotiation and influencing skills
  • Strong analytical ability using common reporting tools
  • Can work well within a team and independently

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is customer focused, likes sharing ideas, and working in a collaborative style. This is a varied role with the opportunity to identify and implement service improvement initiatives.

Role description

Close Date for Vacancy:16th April 2021

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Emily Schollum, Mobile: 0211344026 or Email: emily.schollum@vuw.ac.nz.But applicants should follow all steps listed below.


Important - Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand: https://www.immigration.govt.nz/about-us/covid-19

Download and complete the University Application Form.  Click Apply Now Button at the base of the advert, follow the process to enter your contact details and add your CV in the online form. 

Please include a cover letter in your application, telling us why you’re a great fit for this position then email the completed application form, cover letter and any other supporting documentation to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.