HR Administrator

  • Kelburn
  • Temporary
  • Wed Mar 31 22:46:47 2021
  • 1010

  • HR Administrator, 6 months fixed term contract (secondment if internal), Kelburn Parade, Wellington
  • Are you qualified in HR or experienced working in a complex HR environment?
  • Do you like to support people, improve processes, fix issues, and work smarter?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.


Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

The Human Resources (HR) Team at the University is looking for an HR Administrator for 6 months fixed term contract (secondment if internal) agreement to work in a central administration team with a focus on HR and Recruitment services. Activities and support the HR Admin hub provides includes the University’s advertising capability, overarching recruitment processes, shared mailbox management, and helping the adoption of digital solutions for HR services.

In line with the adoption of technology, data-driven decisions, and changing work practices, the HR Team is transforming the way it works and delivers services to clients. Changes include a new HRIS system (Tumu) and increased adoption of paperless solutions. The role will include digital administration, process improvement, content creation, and may include new systems testing.

The HR Team provides staff developmental, strategic, tactical and operational advice, support and services to the Senior Leadership Team (SLT), Deans, Heads of School, and Central Services Directors and Managers across all areas of human resources activity, including the provision of payroll services to the University.

Ō pūmanawa - About you

You will have demonstrable experience in the use of technology to undertake administration, information management, and communication; for example Microsoft 365 suite (Word, Excel, Outlook), SharePoint, Teams, OneNote, and PowerPoint. The ability to leverage SharePoint for information management, MS Forms, Power BI, or create reports from excel data including pivot tables and v-lookups is also desirable.

You will have experience in HR and recruitment systems, undertaken shared mailbox management, and engage with internal line managers, hiring teams, and candidates on a frequent basis.

In return, you will have a role that gives you exposure to the full width of HR services, involvement in change, and the opportunity to deliver results at a pace.

If the role and opportunity sound like something you would be keen to explore further we would love to hear from you.

Role Description

Close Date for Vacancy: 18 April 2021

Contact Details for Vacancy:If you have any questions regarding this role please get in touch with  Dan Somerville dan.somerville@vuw.ac.nz.But applicants should follow all steps listed below.  

Important - Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand: https://www.immigration.govt.nz/about-us/covid-19.

Download and complete the University Application Form.

Click Apply Now Button at the base of the advert, follow the process to enter your contact details and add your CV in the online form.

Please include a cover letter in your application, telling us why you’re a great fit for this position then email the completed application form, cover letter and any other supporting documentation to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.