Grants and Scholarships Coordinator

  • Kelburn
  • Permanent
  • Tue Nov 23 05:15:40 2021
  • 2815

  • Do you have experience working in administrative and customer service role?
  • Are you tech-savvy and can pick up new technology quickly?
  • Do you have strong organisational and time management skills?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Grants & Scholarship Coordinator to join the Office of the Pro-Vice Chancellor, Faculties of Science, Health, Engineering, Architecture and Design Innovation Division (the “Division”). Key responsibilities of this new role would be:

  • to oversee the administration of research grants and scholarships for all Faculties within the Division;
  • to administer, facilitate and monitor Divisional grants;
  • to ensure internal grants are set up optimally and distributed in alignment to strategy and compliant with Divisional policy and procedures;
  • to monitor the research budget spending.

Ō pūmanawa - About you

We are looking for a conscientious and analytical person who is methodical and pays attention to details to take on this new role. Keeping calm whilst under deadlines is an important attribute to have.

You will have demonstrated understanding of budgeting and account processes and have the experience of developing, implementing, and maintaining good procedures and processes. Relationship building, strong customer focus and communication skills will factor highly in our selection criteria. Being technically savvy is an important part in succeeding in this role.

Other key requirements are as follows:

  • Ability to collect, collate, and analyse information relevant to your role.
  • Technically savvy individual with an excellent working knowledge of Microsoft Suite, Office 365 and the ability to pick up new technology quickly.
  • Demonstrated time management and organisational skills.
  • Proven ability to remain calm whilst under deadline pressure.
  • Strong organisational skills and self-management skills.
  • Experience working with databases.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast paced, likes sharing ideas, and working in a collaborative style. We offer you flexible working arrangements, learning & development programs for Te eo Māori, and job-sharing options. This is a fantastic opportunity for someone who wants to develop their administrative skills in the finance area of grants and scholarships in the education sector.

Role Description

Close Date for Vacancy: 10 December 2021: we reserve the right to appoint someone to the role before the closing date.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Dave Harper on 022 563 5561 or But applicants should follow all steps listed below. 

Important - Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand:

Download and complete the University Application Form. 

Click Apply Now Button at the base of the advert, follow the process to enter your contact details and add your CV in the online form. 

Please include a cover letter in your application, telling us why you’re a great fit for this position then email the completed application form, cover letter and any other supporting documentation to stating the reference number and position title from the advert in the subject line.